Privacy policy
Columbus Council on World Affairs (CCWA) Data Privacy & Program Participation Agreement for Partner Schools
This agreement ensures that the Columbus Council on World Affairs (CCWA), in delivering the Global Scholars Diploma (GSD) program, maintains compliance with Ohio Senate Bill 29 (SB 29), FERPA, and ethical program standards.
Data Privacy and SB 29 Compliance
o School and Student Data:
o CCWA may collect and process limited student data (Appendix A), including names, emails, educational records, and participation documentation, solely for educational purposes aligned with the GSD program.
o Use of Data:
o All student data is protected under FERPA and Ohio SB 29.
o No student data will be sold, monetized, or shared beyond CCWA and its authorized educational service providers.
o Ownership and Access:
o Student educational records remain the property of the school district.
o Students and parents may request access or correction to data as permitted by law.
o Security Safeguards:
o CCWA implements reasonable administrative, technical, and physical safeguards to protect student data from unauthorized access or disclosure, aligned with best practices.
o Breach Notification:
o In the event of a data breach, CCWA will notify affected partner schools within 72 hours of confirming the breach.
o Third-Party Vendors:
o Any third-party vendors used by CCWA in service of the GSD program must agree to maintain the same data privacy protections outlined in this agreement.
o Review and Transparency:
o CCWA will make information about its data privacy practices available to partner schools upon request.
SHAPE \* MERGEFORMAT
APPENDIX A: Reference Table of Student Data Elements
The following table outlines the categories of student data CCWA may collect, process, or maintain as part of the GSD program. This includes required data for program operations, communications, event planning, and voluntary data collected for continuous improvement:
|
Data Element |
Purpose |
|
Student Name |
Identification, certification, and event management |
|
School Name |
Program affiliation and reporting |
|
Grade Level |
Program eligibility, group assignment, and reporting |
|
Student Email Address |
Communication, login credentials, virtual sessions |
|
School Advisor Name & Contact Info |
Coordination and student support |
|
Program Deliverables (e.g. TAP) |
Evaluation, event programming, and promotional content |
|
Event Attendance & Participation Data |
Completion tracking, safety, and compliance |
|
Media Release Status |
Permission for student names, school, and images or materials in promotional content |
|
Year of Participation (1, 2, or 3) |
Determines eligibility and programming needs |
|
Workshop & Speaker Interaction Logs |
Safe facilitation of group events and documentation |
|
Voluntary Demographics (e.g. race, gender identity) |
Program equity evaluation, grant reporting (anonymized) |
|
Student Feedback & Surveys |
Anonymized program evaluation and improvement |
Upcoming Opportunities!
Due: September 30th
This is a chance for students to put their voice on the record and be publicly recognized for it by county leadership.
Prompt: "What does it mean to be an informed, engaged, and responsible citizen today?"
October 15th
Join other high school students and local community and organizational leaders and practice your own leadership skills! This summits theme is on mentorship!
Registration is required and seats are limited!